The Annual General Meeting is held on the last Thursday of September, notification of the meeting will be at least 2 weeks before (by email and on the main noticeboard).
Committee & Society
We have a Chair, Secretary, Treasurer and Membership Secretary, plus other plot holders on the committee, details of how the society is run are found in the OTHAS Constitution January 2017.
Rent covers the period from 1st October to the 30th September. The committee fixes the rent prior to the AGM. To maintain your licence the rent must be paid to the Treasurer by 31st October each year. You will be notified of the next year’s rent in the notification of the AGM.
If you wish to give up your plot, please inform the Membership Secretary in writing immediately and also return the gate key for a refund of your key deposit.
Probation and Unworked plots
As a new member you have a three month probation period to demonstrate suitable progress on your plot to the committee.
Given the demand for plots we need to take the matter of unworked plots seriously and will issue notice to quit to members who do not fully work their plots. We expect the whole plot to be cultivated not just a small part. If for any reason you find that you can no longer work your whole plot or you cannot work it for a period of time (e.g. working away, illness etc), then please inform the Membership Secretary immediately.
The Committee carries out regular inspections and will contact plot holders who need to improve their plot.
As part of the licence each plot holder is required to perform six hours a year on communal work. The Committee arranges and publicises communal work days. A list of work days and work needed is posted on the main noticeboard. We have a lot of regular maintenance and improvements we want to do, so it is important that everyone makes a contribution.
If you cannot attend a scheduled workday then the Committee can arrange for work to be done at another time. Of course you can do more than 6 hours per year and it’s a great way to meet other plot holders. When you complete your community hours please fill out a slip and put it in the box on the notice board. You can print them off using this form Community Hours Vouchers